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CARRIER CHECKLIST

We understand that it can be frustrating waiting for payment on a load, and not understanding why you haven’t been paid yet. We prioritize paying our carriers on time. We want our carriers to be paid as quickly as possible and in compliance with the agreed upon payment terms. To avoid any delays in payment, please follow our checklist below, when billing for loads you’ve hauled for us.

  • If the rate confirmation states that “originals” are required, please do not fax or email us your documents. The originals must be sent by mail.
  • If you are scanning or copying the Proof Of Delivery(POD), make sure it is a clear and legible copy. If it’s not, please mail the POD directly to us at 7601 E Treasure Drive, North By Village, FL 33141
  • Make sure the POD is stamped or signed by the receiver, and MUST be sent together with the invoice. Please make sure the stamp or signature is dark enough to read.
  • If you received a T-Chek for a lumper on this load, we’ll need the receipt included with the invoice.
  • Please be sure to include the Bill of Ladings (BOLs) for all pickups and deliveries. If there is no BOL provided, please contact one of our agents to get one.
  • If there any scale tickets stated on the rate confirmation, please send them with the invoice.
  • For TRANSFLO, the load number must be included on each page.

INSTRUCTIONS ON HOW TO SCAN YOUR DOCUMENT AT ANY TRANSFLO EXPRESS PARTICIPATING STOP

SwifTrac Logistics charges a $2.50 fee to use this service, which will be deducted from the final invoice.

Perform the following check list before handing the fuel desk cashier your documents:

  • Clearly and legibly fill in the information at the bottom of our cover sheet labeled “Load Information”.
  • Make sure all documents are face-up, with the writing on the top side.
  • Securely tape small receipts or documents to a regular sized sheet of paper. Materials are provided by the scanning clerk for your convenience.
  • Remove paper clips and staples from all documents.
  • Place our coversheet on top of your documents. You must use an original coversheet, no photocopies, to ensure proper submission to Trinity’s Accounting Department. If you are unable to obtain a cover sheet, instruct the cashier to send them to Trinity Logistics, Inc.
  • SCAC CODE: SQWL

Once the scanning clerk has processed your documents, they will be returned to you with a confirmation receipt stapled to the front page. Review this receipt to ensure the date and page count is correct.

Make sure SwifTrac Logistics SCAC CODE: SQWL was used in order to confirm they were sent to the right company.

View the images on TRANSFLO’s website, click on “View Documents” in the top right corner. Enter the confirmation number from your receipt to view the scan as well as determine when the documents were delivered to Trinity. Images are kept online for 14 days.

 

 

 

 

 

About Us

SwifTrac Logistics is a one-stop multi-service logistics provider. We can handle everything from last minute shipments, to all of your shipping needs. From small packages, to oversized freight. Contact one of our specialized agents today for a rate quote or consultation!

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